Vacancy: Call for an ATGENDER Office Manager

ATGENDER: European Association for Gender Research, Education and Documentation is looking for an office manager located in Utrecht for 8 hours per week, starting September 2023.

ATGENDER is a professional organization in the field of international gender studies – more information can be found on our website: www.atgender.eu

TASKS

• Help in coordinating board meetings and support conference logistics, including making travel arrangements

• • Monitor general office email account and reply to/redirect requests
  • Membership administration, including managing and updating ATGENDER databases with financial information and membership details. Process accounts payable & receivable

• Co-supervise interns
• Responsibility for general management including office organization and online storage
• File legal and accounting documents

• • Prepare with ATGENDER treasurers an annual budget and track expenditures
  • Organize and prioritize work and meet critical deadlines

REQUIREMENTS

• Minimum one year of working experience in an office management role or with equivalent administrative experience, including
• Office administrative practices and procedures, including records management
• Research and report preparation principles
• Organize meetings and take minutes
• Attention to detail and ability to deliver on time. Basic principles of administrative analysis, basic budgetary and financial recordkeeping techniques and of public administration
• Affinity with the field of Gender, Women’s or Feminist Studies
• An excellent command of English (spoken and written)
• Additional knowledge of Dutch (basic) and one or more European languages is highly desirable, although not required.

TIMETABLE FOR APPLICATIONS

• Deadline for application (motivation letter + curriculum vitae + contact details for two references): 15 September 2023.
• Applications must be sent to info@atgender.eu. Please add to subject line: “Confidential – Application Office Manager ATGENDER”
• Interviews via Skype or in Utrecht, it will take place in the second half of September.
• Applicants will be informed via e-mail about the selection.

WE OFFER

• A job within an ambitious and exciting international network of students, teachers and experts in gender & women’s studies and feminist research
• A job with space for new initiatives and ideas for feminist networking
• Flexible working hours in the neighborhood of Utrecht University’s Graduate Gender Programme
• Please note that this position is for 8 hours per week. The salary will be on the 6 scale (CAO Nederlandse Universiteiten), with the step being determined by the candidate’s experience. The appointment is for one year (with the possibility of extending for one additional year).