Vacancy: ATGENDER Office Manager 2025

ATGENDER: European Association for Gender Research, Education and Documentation is looking for an office manager based in the Netherlands for 8 hours per week, starting on January 5th 2025. ATGENDER is a membership-based network of scholars, researchers, practitioners and activists in the field of gender studies. More information can be found on our website: www.atgender.eu

TASKS

• External communication: Monitoring general office email account, replying to or redirecting requests to relevant board members, and support the communication working group for the preparation and distribution of ATGENDER newsletters
• Internal communication: Coordinate monthly board meetings with all board members and support internal communication processes
• Financial administration: Issue and keep track of invoices and receipts for institutional and individual members of ATGENDER and event participants and support treasurer(s) with the preparation an annual budget and track expenditures
• Data maintenance: Update ATGENDER membership database and mailing list and Support the maintenance of internal storage system
• Events and conference organizing: Support event and conference organisation, including monitoring registration process, coordinating online platforms or in-person logistics and issuing certificates of attendance
• Co-supervise interns
• Check out periodically ATGENDER postbox in Utrecht (Netherlands)

REQUIREMENTS

Essential

• Address registration in the Netherlands
• Minimum of six months of experience in office management or equivalent administrative experience including:
  • Organize meetings and take minutes
  • Managing email inbox
  • Online records management
  • Following office practices and procedures
  • Research and report preparation principles
• Attention to details and ability to organize and prioritize work to meet deadlines
• Strong verbal and written communication skills in a professional context
• An excellent command of English (spoken and written)

Desirable

• MA student or graduate in the field of Gender, Women’s or Feminist Studies (or related disciplines)
• Familiarity with principles of administrative analysis, budgetary and financial records
• Basic knowledge of Dutch

WE OFFER

• A position within an ambitious and exciting international network of students, scholars and experts in gender, women’s and feminist studies
• A job with space for new initiatives and ideas for feminist networking
• A one-year contract of 8 hours per week with flexible working hours (compatible with a student status)
• A salary on the scale 6 of the CAO Nederlandse Universiteiten.

TIMETABLE FOR APPLICATIONS

• Deadline for application (motivation letter no longer than one side of A4 + curriculum vitae + contact details for two references): November 30th 2025
• Applications must be sent to atgender.eu@gmail.com. Please add to subject line: Application Office Manager ATGENDER 2025
• Interviews will take place online in the first two weeks of December
• Applicants will be informed via e-mail about the selection by December 19th